There are a few crucial procedures you should take in order to deliver export samples to a foreign buyer:


Select the best delivery option: When choosing a shipping method, you should take cost, transit time, and security into account. Courier services, air freight, and sea freight are popular choices.

Carefully package the samples: Use suitable packaging materials, such as bubble wrap or foam, to ensure the samples are well-protected during travel. Detailed instructions on how to handle and use the samples should also be provided.

Prepare the required paperwork: Depending on the destination nation, you can be required to present different paperwork, including a commercial invoice, a packing list, and a certificate of origin. Ensure that you have all necessary documentation by checking with the buyer and the appropriate authorities.

Track your shipment: Once the samples are on their way, it's critical to do so to make sure they reach their destination on schedule and undamaged.

Message the purchaser: Update the purchaser on the status of the shipment


Additional advice:-

  • Verify that the samples adhere to the laws and norms of the destination countries.
  • To handle the customs clearance and delivery process, you can engage third-party companies.
  • To guard against loss or damage during transit, take into account insuring your shipment.
  • Be prepared to answer any questions the buyer may have concerning the samples as well as to provide technical and product information.



To assist with navigating the logistics and paperwork associated with exporting, think about using a freight forwarder or a customs broker. They can assist you with things like setting up inspections and certifications, securing conformity with rules, and acquiring the required permits and licences.

Know any possible taxes or tariffs that may be imposed on your shipment. These can differ according on the product's kind, the country of origin, and the country of destination.


Be mindful of the cultural differences and business practices in the destination country. It's important to be sensitive to these differences and to communicate clearly and professionally with the buyer.

Be prepared to provide additional samples if the buyer requests it. This is especially important if the buyer is interested in placing a larger order.

Be flexible and adaptable. Exporting can be a complex process, and unexpected issues may arise. Being able to adapt and find solutions to problems as they come up is an important skill for any exporter.



Have a plan for after-sales service, in case the buyer has any questions or issues with the samples after they have received them. This will help to build trust and establish a good relationship with the buyer.